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Goshen College
  • Academics
    • Undergraduate Programs
    • Majors & Minors
    • Academic Catalog & Courses
    • Global Education
    • Goshen Core
    • Environmental Programs
    • Adult & Continuing Studies
    • Nursing (RN to BSN)
    • Business Management (BS)
    • Communication (BS)
    • Social Work (BS)
    • Transition to Interpreting
    • Transition to Teaching
    • English Learners License
    • Academic Catalog & Courses
    • Graduate Programs
    • Business Administration (MBA)
    • Environmental Education (MA)
    • Nursing (MS, FNP Track)
    • Master of Social Work (MSW)
    • Doctor of Nursing Practice (DNP)
    • Academic Catalog & Courses
    • Online Programs
    • Nursing (RN to BSN)
    • Business Management (BS)
    • Business Administration (MBA)
    • Master of Social Work (MSW)
    • Doctor of Nursing Practice (DNP)
    • English Learners License
    • Transition to Teaching
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    • Indonesia SST
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    • Tanzania SST
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    • Music Center
    • E-Subscribe
    • Live Streams
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    • Baseball
    • Basketball
    • Cross Country
    • Soccer
    • Tennis
    • Track and Field
    • Volleyball
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    • Basketball
    • Cross Country
    • Soccer
    • Softball
    • Tennis
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GC › Communications and Marketing Office
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Communications and Marketing  —  Style Guides & Tutorials  —  Email signature best practices

Email signature best practices

Your email signature can help to ensure that your Goshen College email meets professional standards, represents the quality of your work and provides relevant information about the college and your department. Here are suggested guidelines to consider when creating or updating your Goshen College email signature:

  • Use these instructions to get started.
  • Use a simple font—Some fonts are easier to read on computer monitors and screens than others. Simple font families include Sans Serif, Serif, Georgia and Tahoma.
  • Stick to black—Black type is the most legible and recommended text color for your signature. Darker gray hues are also acceptable.
  • Using images—Including images is risky, since different email clients process images in different ways and runs the risk that your image will be seen as an attachment instead. However, with Google mail, it shouldn’t be a problem, since it uses images that are hosted elsewhere. If you would like to include an image, use only a GC logo. You can find GC logos here.
  • Keep it narrow—It is likely that many people receiving your emails will read them on a mobile device. An overly wide signature can result in a messy and confusing layout.
  • Consider creating several different signatures— Different messages sometimes require different signatures. Emails to off-campus contacts may require a more thorough signature, while messages between coworkers might require a simpler signature. Take this into consideration and create several options that you can choose from.

Here is a template for creating your email signature. Depending on your role at GC, not all fields may be applicable.

Name (first, last, and professional or academic title, as appropriate)
Position Title
Department
Goshen College
(Optional) Office location or GC mailing address (Include this if it is relevant to the recipient)
Phone Number (Fax number optional)
College or departmental web address
(Optional) GC Logo


EXAMPLES

Joe Smith
Director of Everything
Goshen College Everything Office
w. 574.535.7000  |  c. 574.238.0000

– or –

Joe Smith
Goshen College Director of Everything
Office: Administration Building, Room 00
Address: 1700 S. Main Street – Goshen, IN  46526
w. 574.535.7000  |  c. 574.238.0000

gc.lgo_stk_grn

 

 


Any other information you might include in your signature can lengthen your signature (and your email), making it more difficult to process and/or print, and may distract from the professionalism and clarity of your message.

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Goshen College

At Goshen, our integrated approach and best-in-class programs educate the head and heart, creating globally-minded graduates who lead with courage and compassion.

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