ITS Home » Basic iPad Usage Guide

Basic iPad Usage Guide

Physical attributes

Power button/sleep button
Volume buttons
Mute/Screen rotation switch
Home button
Front camera
Rear camera – 5 megapixel iSight camera
Microphone
Headphone jack
Speaker
Dock connector
Re-chargeable battery with aproximately 10 hours of battery life. NOTE: Does not charge when connected to computer running Windows. . Only charges when connected to computer running Mac OS, or when plugged in to electric outlet with the power adapter. Leaving it connected to a Windows computer, or a computer that is turned off, or in sleep or standby mode will drain the battery.

Accessories

USB dock connector
Power adapter
Protective cover – not provided and highly recommended that you purchase one! Amazon.com is a great place to shop for covers.
Clean the surface with a soft cloth, such as a microfiber cloth. No cleansers/chemicals!
Warranty – The iPads come with 2 years of Apple Care, which provides warranty coverage to repair breaks or malfunctions. The coverage provides for 2 incidents during the 2-year period, and there is a $49 fee that you will be responsible for with each incident. If your iPad breaks, or there is a malfunction, bring it to ITS (basement of the Union building) for assistance with the warranty coverage.

Maximize battery life

keep your device out of the sun/heat
reduce the screen brightness
set the screen to lock quickly
use airplane mode when you don’t need Internet
disable Bluetooth when you don’t need it

Settings

There are numerous options in the Settings area of the iPad. Below are a few of importance.

General
- Sounds
- Bluetooth – turn Bluetooth on or off when using Bluetooth devices, such as a keyboard
- Auto-lock – put the iPad in sleep mode to save battery life
- passcode lock – to prevent others from using your iPad. Can set passcode lock to require a password after specified amount of time.
- software update – updates for the operating system on the iPad. Install the update whenever prompted.
Wifi – for troubleshooting wifi connections or selecting a wifi network to connect to.
Mail, Contacts and Calendar – your iPad comes pre-configured with your GC email and calendar. If you wish to connect to additional calendar or email accounts, touch Add Account and follow the prompts.

Training Resources

iPad User Guide – in depth user guide for how to use your iPad. http://manuals.info.apple.com/en_US/ipad_user_guide.pdf
iPad Tips – online videos for tips and tricks. http://www.howtogeek.com/howto/14529/the-complete-list-of-ipad-tips-tricks-and-tutorials/ (Tip, make this link into an App icon on your iPad home screen by taping the box with the arrow (next to the address bar), and then tap “Add to Home Screen”)
Atomic Learning – online tutorials in the form of training videos. Find tutorials for using the iPad, Moodle, Microsoft Office apps, etc. GC has purchased this online service for employees and students to use as supplemental training material for a large array of software applications. You can authenticate to the Atomic Learning site with your GC username and password. https://moodle.goshen.edu/login/index.php (Tip, make this link into an App icon on your iPad home screen by taping the box with the arrow (next to the address bar), and then tap “Add to Home Screen”)

Purchasing Apps From The iTunes Store

Purchases from the iTunes store are tied to your personal iTunes account, therefore you are the owner of what you purchase.
If you don’t yet have an iTunes account, go to https://appleid.apple.com/cgi-bin/WebObjects/MyAppleId.woa/ and click on the Create An Apple ID button.

You will need to associate a personal credit card with your iTunes account when setting up your iTunes account. Do not associate a Goshen College credit card with your personal iTunes account. If your department is willing to purchase apps for you, this can be done with iTunes gift cards. The department can purchase the iTunes gift cards online at Apple.com, or at any local retailer that sells iTunes gift cards. You can then redeem the gift card to acquire apps through the iTunes store. The iTunes gift card will be tied to your personal iTunes account and the gift card can only be used by you (eg. multiple people in the dept. cannot share the card).

To put an iTunes gift card on your iTunes store account:

Tap the App Store icon on your iPad.
At the bottom, tap on Featured.
Scroll down to the bottom of the screen and tap Redeem.
Follow the prompts to put in the code that is on the back of the iTunes gift card.

ITS can purchase apps in bulk and usually get the apps at half-price. Contact the ITS Department at (574) 535-7700 to inquire about bulk purchasing of apps.

GC App Catalog- Your iPad has an icon on the home screen called “GC App Catalog.” The GC App Catalog provides a way for you to acquire apps for your iPad through the Goshen College AirWatch system. The GC App Catalog contains two categories of apps; Public and Purchased.
- Public
  - Free recommended apps that you can install on your iPad.
  - You can also install any other free apps you wish from the iTunes Apple Store.
  - Purchased
    - These are apps that Goshen College has purchased at a volume discount. ITS manages the distribution of these apps. If an app is made available to you, it will show up in the Purchased area of the GC App Catalog. You will need to enter in your Apple ID at the point of acquiring an app through the GC App Catalog. Once you acquire the app, it is yours to keep.

Deleting an application

Touch and hold on an app until it shakes. Touch the X on the app to delete it, and confirm the deletion. If you delete a free app and want it back, you can always re-install it from the iTunes store. Apps that you’ve purchased will be in your ‘purchase history’ in the iTunes store, and from there you can re-install them.

Basic Navigation - Navigating around the iPad

press and hold the power button to turn on or off the iPad
press the home button or the power button to wake up the iPad
press the power button to sleep the iPad
after powering up the iPad, or bringing it out of sleep, slide your finger on the screen where it says “slide to unlock”
swipe across the screen to access multiple screens of apps
touch an app to open it
press the home button to exit the program and return to the screen you were on prior to opening the app

Multitasking Gestures

return to the home screen – pinch 4 or 5 fingers together
reveal the multitasking bar – swipe up from the bottom with 4 fingers
switch between running apps – swipe left or right with 4 or 5 fingers
zoom in or out with ‘pinch and pull’

Multitasking Bar

You can use the multitask bar to access currently running apps

swipe up from the bottom of the iPad with 4 or 5 fingers to reveal the multitask bar
on the multitasking bar, swipe left or right to scroll through your list of open apps
to shut down an app, from the multitasking bar, tap and hold on an app, then touch the minus sign. This saves on the battery too!
quickly access your iTunes music from the multitasking bar by sliding all the way to the right
press the home button or tap the screen to exit the multitasking bar.

Rearranging/Organizing Apps

rearrange app icons
- tap and hold an app until they shake
- touch and drag the app to where you want to place it
- press the home button to exit
organize app icons into folders
- tap and hold an app until they shake
- drag an app on top of another app to create the folder
- give the folder a name
- if you drag all apps out of a folder, the folder will disappear
- press the home button to exit
rename folders
- tap and hold a folder until they shake
- touch the folder you want to rename
- touch the “X” in the folder name field to delete the current name
- use the keyboard to rename the folder and touch Done when finished
- press the home button to exit
add apps to the iPad dock
- tap and hold an app until they shake
- drag an app onto the dock
- drag an app off the dock to remove it from the dock
- press the home button to exit

Safari Bookmarks on the iPad

create a bookmark by taping the box with the arrow (next to the address bar), and then tap “Add Bookmark”
add a web page as an app icon on the iPad home screen by taping the box with the arrow (next to the address bar), and then tap “Add to Home Screen”
You can also synchronize Firefox bookmarks on your computer with your iPad by setting up Firefox Sync, and installing the free Firefox Sync app on your iPad. You can acquire the free Firefox Sync app from the iTunes store. For instructions on how to set up Firefox Sync, go to http://service.goshen.edu/support/index.php?/Knowledgebase/Article/View/130/4/firefox-sync and open the PDF.

Email Attachments – Read email attachments (Word docs, Excel spreadsheets, PDFs, or view images) on your iPad

tap on Mail and tap an email that has an attachment
tap the attachment to view it in Quick Look
tap and hold to choose which app to view the attachment in

Reading e-Books on the iPad

You can read e-books on the iPad with free e-book readers that are available through the iTunes store. Two popular e-book readers are iBooks and Kindle.

Third-Party Cloud Storage Services

You are welcome to use third-party cloud based storage services, such as DropBox, Google Docs, or Box.net as a means of storing your files. These services allow you to send files from your iPad to their cloud based storage service. Then, from your computer you can access the cloud based service and download the file to GCFile. Please note that with third-party software and services, we cannot make any guarantees that the vendor is backing up your files, or what type of data mining is taking place with the files you upload. NEVER send sensitive material to third-party services. Keep in mind that not all applications that you install on your iPad will be able to connect up with these third party cloud storage services. Alternatively, you can email your edited file from your iPad to your GC email account and then retrieve the file through your email on your computer, and then save it to GCFile.

Getting Files From The iPad to GCFile, Moodle and Mahara

ITS is working on a way for you to transfer files from your iPad to GCFile, Moodle and Mahara. We will do our best to find a workable solution, however we may be limited either by what Moodle and Mahara provide, or what other third-party vendors provide. Look for more information to come.

Getting Files From GCFile To The iPad

FileExplorer Free is a free app that you can obtain through the App Store and use it to get your files from GCFile onto your iPad. Once you install FileExplorer Free, you will need to establish a connection with GCFile:

Open FileExplorer Free and tap the “Add New Computer” button.
In the Display Name field, enter “GC File”
In the Computer Name/IP field, enter “gcfile.goshen.edu/(your username) eg. gcfile.goshen.edu/jsmith
In the User Name and Password fields, enter your Goshen College username and password.
Tap the Save button.

You can now use FileExplorer Free to view and download files from GCFile to your iPad.

Note: If you are trying to access GCFile from off-campus, you will need to also use the free SonicWall Mobile Connect app.

Viewing and Saving a Document to your iPad with FileExplorer Free

To view a document on your iPad, touch the button labeled “GC File” under the computers list, and then navigate to the document you want to view.
Tap on the document to open a preview.
If you want to view the document in a different app, press the arrow button in the top right corner of the screen, and then tap “Open in…” You can then scroll to the app that you want to open and touch it to open the file in that app.

IMPORTANT: If you download a file from GCFile onto your iPad, you are making a copy of the file, not editing the version of the file that is located on GCFile. If you make changes to a file on your iPad, the copy on GCFile will not reflect those changes.

Connecting To GCFile From Off-Campus Using An iPad

To connect to GCFile from off-campus, you will need the FileExplorer Free app (mentioned above), and the SonicWall Mobile Connect app, both of which are free and can be obtained through the App Store.

Once you install SonicWall Mobile Connect app, you will need to establish a connection with GCFile:

Open the SonicWall app and tap the “Add Connection” button.
In the Name field, enter “Goshen VPN”.
In the Server field, enter “goshenvpn.goshen.edu” and tap the Next button.
In the Username and Password fields, enter in your Goshen username and password, and then tap the Save button.
Tap Connect

You can now use your iPad and the FileExplorer app to access files on GCFile, as well as other on-campus resources while you are off-campus.

Office Productivity Software

ITS has evaluated several office productivity suites that contain a word processor application, a spreadsheet application, and a slide presentation application. Quick Office Pro HD is the suite that we have decided best fits the needs of the institution. We have also decided upon GoodReader for PDF management and annotation, Notability for note taking that also offers full-featured handwriting, and Keynote for slide presentation. Note: although the Quick Office Pro HD suite comes with a slide presentation application, we have found that Keynote offers more robust features and capabilities.

Students who received iPads from Goshen College will have these apps provided to them. They can acquire these apps from the “Purchased” section of the GC App Catalog app on the iPad. If you are a faculty teaching in the GC Core, the above mentioned apps will be provided to you by Goshen College. If you are an employee who is participating in the iPad subsidy program, or you have a personally owned iPad, you can take advantage of GC’s ability to purchase these apps at a 50% discount. Members of the subsidy program can acquire these apps by purchasing them from the ITS department in the form of cash or a check made out to Goshen College. Contact Patricia Goodman in ITS at (574) 535-7700 or pgoodman@goshen.edu if you are interested in purchasing any of these apps for your iPad. The prices for the apps are:

Quick Office Pro HD – $9.99
GoodReader – $4.99
Notability – $0.49
Keynote – $4.99

When an app is made available to you, it will show up in the Purchased area of the GC App Catalog. Tap on the Install button to begin installing the app on your iPad. You will need to enter in your Apple ID at the point of installing an app through the GC App Catalog. Once you install the app, it is yours to keep.

If you need any support with using your iPad, please contact the ITS Help Desk at 574-535-7700, or send an email to helpdesk@goshen.edu

Goshen College