Basic iPad Usage Guide

Physical attributes

  • Power button/sleep button
  • Volume buttons
  • Mute/Screen rotation switch
  • Home button
  • Front camera
  • Rear camera – 5 megapixel iSight camera
  • Microphone
  • Headphone jack
  • Speaker
  • Dock connector
  • Re-chargeable battery with aproximately 10 hours of battery life.  NOTE: Does not charge when connected to computer running Windows. . Only charges when connected to computer running Mac OS, or when plugged in to electric outlet with the power adapter. Leaving it connected to a Windows computer, or a computer that is turned off, or in sleep or standby mode will drain the battery.

Accessories

  • USB dock connector
  • Power adapter
  • Protective cover – not provided and highly recommended that you purchase one! Amazon.com is a great place to shop for covers.
  • Clean the surface with a soft cloth, such as a microfiber cloth. No cleansers/chemicals!
  • Warranty – The iPads come with 2 years of Apple Care, which provides warranty coverage to repair breaks or malfunctions. The coverage provides for 2 incidents during the 2-year period, and there is a $49 fee that you will be responsible for with each incident.   If your iPad breaks, or there is a malfunction, bring it to ITS (basement of the Union building) for assistance with the warranty coverage.

 Maximize battery life

  • keep your device out of the sun/heat
  • reduce the screen brightness
  • set the screen to lock quickly
  • use airplane mode when you don’t need Internet
  • disable Bluetooth when you don’t need it

Settings

There are numerous options in the Settings area of the iPad. Below are a few of importance.

  • General
    • Sounds
    • Bluetooth – turn Bluetooth on or off when using Bluetooth devices, such as a keyboard
    • Auto-lock – put the iPad in sleep mode to save battery life
    • passcode lock – to prevent others from using your iPad. Can set passcode lock to require a password after specified amount of time.
    • software update – updates for the operating system on the iPad. Install the update whenever prompted.
  • Wifi – for troubleshooting wifi connections or selecting a wifi network to connect to.
  • Mail, Contacts and Calendar – your iPad comes pre-configured with your GC email and calendar. If you wish to connect to additional calendar or email accounts, touch Add Account and follow the prompts.

Training Resources

  • iPad User Guide – in depth user guide for how to use your iPad. http://manuals.info.apple.com/en_US/ipad_user_guide.pdf
  • iPad Tips – online videos for tips and tricks. http://www.howtogeek.com/howto/14529/the-complete-list-of-ipad-tips-tricks-and-tutorials/  (Tip, make this link into an App icon on your iPad home screen by taping the box with the arrow (next to the address bar), and then tap “Add to Home Screen”)
  • Atomic Learning – online tutorials in the form of training videos.  Find tutorials for using the iPad, Moodle, Microsoft Office apps, etc.  GC has purchased this online service for employees and students to use as supplemental training material for a large array of software applications.  You can authenticate to the Atomic Learning site with your GC username and password. https://moodle.goshen.edu/login/index.php  (Tip, make this link into an App icon on your iPad home screen by taping the box with the arrow (next to the address bar), and then tap “Add to Home Screen”)

 Purchasing Apps From The iTunes Store

Purchases from the iTunes store are tied to your personal iTunes account, therefore you are the owner of what you purchase.
If you don’t yet have an iTunes account, go to https://appleid.apple.com/cgi-bin/WebObjects/MyAppleId.woa/ and click on the Create An Apple ID button.

You will need to associate a personal credit card with your iTunes account when setting up your iTunes account.  Employees, do not associate a Goshen College credit card with your personal iTunes account. If your department is willing to purchase apps for you, this can be done with iTunes gift cards. The department can purchase the iTunes gift cards online at Apple.com, or at any local retailer that sells iTunes gift cards. You can then redeem the gift card to acquire apps through the iTunes store. The iTunes gift card will be tied to your personal iTunes account and the gift card can only be used by you (eg. multiple people in the dept. cannot share the card).

To put an iTunes gift card on your iTunes store account:

  • Tap the App Store icon on your iPad.
  • At the bottom, tap on Featured.
  • Scroll down to the bottom of the screen and tap Redeem.
  • Follow the prompts to put in the code that is on the back of the iTunes gift card.

ITS can purchase apps in bulk and usually get the apps at half-price. Contact the ITS Department at (574) 535-7700 to inquire about bulk purchasing of apps.

GC App Catalog- Your iPad has an icon on the home screen called “GC App Catalog.” The GC App Catalog provides a way for you to acquire apps for your iPad through the Goshen College AirWatch system.  The GC App Catalog contains two categories of apps; Public and Purchased.

  • PublicFree recommended apps that you can install on your iPad. You can also install any other free apps you wish from the iTunes Apple Store.
  • Purchased – These are apps that Goshen College has purchased at a volume discount.  ITS manages the distribution of these apps.  If an app is made available to you, it will show up in the Purchased area of the GC App Catalog. You will need to enter in your Apple ID at the point of acquiring an app through the GC App Catalog.  Once you acquire the app, it is yours to keep.

Deleting an application

Touch and hold on an app until it shakes. Touch the X on the app to delete it, and confirm the deletion. If you delete a free app and want it back, you can always re-install it from the iTunes store.  Apps that you’ve purchased will be in your ‘purchase history’ in the iTunes store, and from there you can re-install them.

Basic Navigation - Navigating around the iPad

  • press and hold the power button to turn on or off the iPad
  • press the home button or the power  button to wake up the iPad
  • press the power button to sleep the iPad
  • after powering up the iPad, or bringing it out of sleep, slide your finger on the screen where it says “slide to unlock”
  • swipe across the screen to access multiple screens of apps
  • touch an app to open it
  • press the home button to exit the program and return to the screen you were on prior to opening  the app

Multitasking Gestures

  • return to the home screen – pinch 4 or 5 fingers together
  • reveal the multitasking bar – swipe up from the bottom with 4 fingers
  • switch between running apps – swipe left or right with 4 or 5 fingers
  • zoom  in or out with ‘pinch and pull’

Multitasking Bar

You can use the multitask bar to access currently running apps

  • swipe up from the bottom of the iPad with 4 or 5 fingers to reveal the multitask bar
  • on the multitasking bar, swipe left or right to scroll through your list of open apps
  • to shut down an app, from the multitasking bar, tap and hold on an app, then touch the minus sign. This saves on the battery too!
  • quickly access your iTunes music from the multitasking bar by sliding all the way to the right
  • press the home button or tap the screen to exit the multitasking bar.

Rearranging/Organizing Apps

  • rearrange app icons
    • tap and hold an app until they shake
    • touch and drag the app to where you want to place it
    • press the home button to exit
  • organize app icons into folders
    • tap and hold an app until they shake
    • drag an app on top of another app to create the folder
    • give the folder a name
    • if you drag all apps out of a folder, the folder will disappear
    • press the home button to exit
  • rename folders
    • tap and hold a folder until they shake
    • touch the folder you want to rename
    • touch the “X” in the folder name field to delete the current name
    • use the keyboard to rename the folder and touch Done when finished
    • press the home button to exit
  • add apps to the iPad dock
    • tap and hold an app until they shake
    • drag an app onto the dock
    • drag an app off the dock to remove it from the dock
    • press the home button to exit

Safari Bookmarks on the iPad

  • create a bookmark by taping the box with the arrow (next to the address bar), and then tap “Add Bookmark”
  • add a web page as an app icon on the iPad home screen by taping the box with the arrow (next to the address bar), and then tap “Add to Home Screen”
  • You can also synchronize Firefox bookmarks on your computer with your iPad by setting up Firefox Sync, and installing the free Firefox Sync app on your iPad.  You can acquire the free Firefox Sync app from the iTunes store.  For instructions on how to set up Firefox  Sync, go to http://service.goshen.edu/support/index.php?/Knowledgebase/Article/View/130/4/firefox-sync and open the PDF.

Email Attachments – Read email attachments (Word docs, Excel spreadsheets, PDFs, or view images) on your iPad

  • tap on Mail and tap an email that has an attachment
  • tap the attachment to view it in Quick Look
  • tap and hold to choose which app to view the attachment in

Reading e-Books on the iPad

You can read e-books on the iPad with free e-book readers that are available through the iTunes store. Two popular e-book readers are iBooks and Kindle.

Third-Party Cloud Storage Services

You are welcome to use third-party cloud based storage services, such as Google Drive, DropBox, or Box.net as a means of storing your files. These services allow you to send files from your iPad to their cloud based storage service. Then, from your computer you can access the cloud based service and download the file to GCFile. Please note that with third-party software and services, we cannot make any guarantees that the vendor is backing up your files, or what type of data mining is taking place with the files you upload. NEVER send sensitive material to third-party services. Keep in mind that not all applications that you install on your iPad will be able to connect up with these third party cloud storage services.  Alternatively, you can email your edited file from your iPad to your GC email account and then retrieve the file through your email on your computer, and then save it to GCFile.

Getting Files From The iPad to Moodle

You can place files in a Google Drive account from your iPad and then upload them into Moodle. Goshen College offers Google Drive accounts for all employees and students.  To log into your Goshen College Google Drive account, use your GC email address and your GC password.  

 

The process of getting your files from your iPad to Google Drive is a 2 step process. You first need to get the content from your iPad to Google Drive, and then you need to get the content from Google Drive to Moodle.

 STEP 1 – UPLOADING A FILE FROM AN IPAD TO GOOGLE DOCS

  • Add Google Drive as an option in QuickOffice Pro HD
  • In QuickOffice Pro HD, click on the + sign that is in the bottom left corner.
  • Choose ‘Google Drive’ from the available choices.
  • Enter in your Goshen College email address and password, then tap on the Sign In button.
  • Tap on Continue. Now on the left side of QuickOffice Pro HD you will see your Google Drive listed.
  • Now you can send a QuickOffice Pro HD file to your Google Drive account from your iPad.  Simply tap and hold on the document in QuickOffice Pro HD, and while tapping and holding, drag it over on top of your Google Drive and then release it.  You will see a confirmation that the file has been copied to your Google Drive account.

STEP 2 – UPLOADING A FILE FROM GOOGLE DOCS TO MOODLE

  • In Moodle, you will see the Google docs option appear in the file picker (see below).
  • Select Google Docs and click on the Login button to sign in to your Google account.
  • Choose the file you wish to add and click on the ‘Select this file’ button.
  • Click to save your changes.

Note: The Google Docs feature is not an option for Turnitin assignments.

Getting Files From GCFile To The iPad While On-Campus

You can gain access to your M Drive using the File Explorer Free app. The app can be found by clicking the following link on your iOS device.

https://itunes.apple.com/us/app/fileexplorer-free/id510282524?mt=8

  1. Launch the Aruba VIA app and flip the toggle to ON to connect.
  2. Open FileExplorer Free
  3. Press the + sign
  4. Select “Computer, NAS”
  5. Enter GCFile for the Display Name
  6. Enter “gcfile.goshen.edu/yourusername” for the Computer Name/IP    eg.  gcfile.goshen.edu/csmith
  7. Under “Login As …” enter your username as “GC\username”   eg.  GC\csmith   and then enter in your GC password.
  8. Click Save
  9. Click on GCFile under Computers to Access your M: Drive
  10. You will now see the file structure of your M: drive.
  11. Tap on a folder to go into the folder.
  12. To go back one level, tap on the icon in the upper left corner that looks like a downward-facing arrow, then in the upper left corner, tap on the folder name of the folder that is one level up from where you are viewing.
  13. Tap on a file to open a ‘quick view’ of the file.
  14. If you wish to open a file in a specific application that is on your device, once you are viewing the ‘quick view’ of the file, tap anywhere on the document and then tap on the icon in the upper right corner that looks like an arrow coming out of a box.
  15. Tap on “Open In”.
  16. Choose the application into which you wish to open the file.

Connecting To GCFile From Off-Campus Using An iPad

  1. You will first need to download and install the Aruba VIA application on your device so that you can connect to the college’s VPN while off-campus.
  2. Go to https://itunes.apple.com/us/app/aruba-networks-via/id481378525?mt=8  Or, open the App Store application on your device, and search for the free “Aruba VIA” and tap on the application to install it.
  3. Once the Aruba VIA application is installed, you will need to set it up:
    • Open the Aruba VIA ap
    • Enter “via.goshen.edu” under Server URL
    • For the username, enter in GC\ followed by your username.  eg.  GC\csmith
    • Enter in your GC password
    • Tap the Login button
  4. Now that Aruba VIA is installed, you’re ready to turn on the connection to the college’s VPN.
    • Flip the toggle to ON.  Now you can use the Aruba Via app in conjunction with the FileExplorer app on your iOS device to connect to GCFile.
  5. Tap to open the FileExplorer Free application.
  6. Under Computers, tap on GCFile.
  7. You will now see the file structure of your M: drive.
  8. Tap on a folder to go into the folder.
  9. To go back one level, tap on the icon in the upper left corner that looks like a downward-facing arrow, then in the upper left corner, tap on the folder name of the folder that is one level up from where you are viewing.
  10. Tap on a file to open a ‘quick view’ of the file.
  11. If you wish to open a file in a specific application that is on your device, once you are viewing the ‘quick view’ of the file, tap anywhere on the document and then tap on the icon in the upper right corner that looks like an arrow coming out of a box.
  12. Tap on “Open In”.
  13. Choose the application into which you wish to open the file.
  14. Each time that you want to connect to GCFile while off-campus, tap to open the Aruba VIA application first and flip the toggle to ON, then start up the FileExplorer Free application to get to your M: drive.

Office Productivity Software

ITS has evaluated several office productivity suites that contain a word processor application, a spreadsheet application, and a slide presentation application. Quick Office Pro HD is the suite that we have decided best fits the needs of the institution. We have also decided upon GoodReader for PDF management and annotation, Notability for note taking that also offers full-featured handwriting, and Keynote for slide presentation.  Note: although the Quick Office Pro HD suite comes with a slide presentation application, we have found that Keynote offers more robust features and capabilities.

Students who received iPads from Goshen College will have these apps provided to them. They can acquire these apps from the “Purchased” section of the GC App Catalog app on the iPad. If you are a faculty teaching in the GC Core, the above mentioned apps will be provided to you by Goshen College.  If you are an employee who is participating in the iPad subsidy program, or you have a personally owned iPad, you can take advantage of GC’s ability to purchase these apps at a 50% discount.  Members of the subsidy program can acquire these apps by purchasing them from the ITS department in the form of cash or a check made out to Goshen College.  Contact Patricia Goodman in ITS at (574) 535-7700 or pgoodman@goshen.edu if you are interested in purchasing any of these apps for your iPad.  The prices for the apps are:

šQuick Office Pro HD – $9.99
GoodReader – $4.99
Notability – $0.49
Keynote – $4.99

When an app is made available to you, it will show up in the Purchased area of the GC App Catalog. Tap on the Install button to begin installing the app on your iPad. You will need to enter in your Apple ID at the point of installing an app through the GC App Catalog.  Once you install the app, it is yours to keep.

If you need any support with using your iPad, please contact the ITS Help Desk at 574-535-7700, or send an email to helpdesk@goshen.edu