Scheduling Policies and Registration

When can I schedule?

Merry Lea field trips are divided into seasons: Spring, Fall, Summer, and Winter.  Because Spring and Fall schedules are quickly filled, no school can sign up for these programs prior to a set opening date.  Field trips are scheduled on a first-come, first-served basis after the opening dates.  To schedule a field trip you may fill out an online registration form after the appropriate opening date.

When does open registration begin?

Spring programs 2018 - August 21

Fall programs 2017 - April 3

Winter/Summer programs - anytime

How do I register?

New online registration process coming soon!

We are developing a new online registration form to make scheduling field trips with us even easier! This new process will be in place by the start of our fall registration period beginning Monday, April 3rd of this year. Please do not hesitate to contact Katie Stoltzfus at kcstoltzfus@goshen.edu or 260-799-5869 with any questions or issues that arise when using the new form. We appreciate your patience and understanding!

 

On the opening days of registration periods, you may fill out our online registration form. We will process the requests in the order in which they arrive. After you have registered, we will contact you to confirm the dates.

We cannot schedule rain dates for programs, due to the demand for our programs. If your program needs to be cancelled due to dangerous or inclement weather, we will do our best to reschedule your program.

If you would like to schedule a program for summer 2017, please contact Katie Stoltzfus at kcstoltzfus@goshen.edu or 260-799-5869

 

Fee Structure

Listed below is the fee structure for our On-Site Programs and In School Programs. Additionally, be sure to note the chaperone and cancellation policies below.

We also offer custom programs with separate pricing. Contact us for more information.

ON-SITE PROGRAMS AT MERRY LEA

Fall field trips $6.00-$6.50 per student
Winter field trips $5.00 per student
Spring field trips $6.00 per student
Summer field trips $3.50 per student

IN SCHOOL PROGRAMS

1 hour program 1.5 hour program
30 miles from ML $80 $100
31-45 miles from ML $110 $130
46-60 miles from ML $140 $190
60+ miles from ML $170+$0.33/mile $190+ $0.33/mile
Additional Program $45 $60

 

A pricing example:
A school 14 miles from Merry Lea schedules a 1 hour program for a class of 28 students. The cost of $80 is equal to $2.86/student. If Merry Lea presents the same program to a second class of 30 students on the same day, the total cost of $100  is equal to $1.72/student.

Homeschool Programs

Each year, Merry Lea sponsors a series of class sessions for homeschooled students covering a range of natural history and environmental topics. For details about Homeschool Programs, policies, and pricing see the Homeschool Series Page.

Chaperone Policy

There is no charge for chaperones except when the chaperone to student ratio is greater than one to five. The group will be charged at the student rate for the chaperones that exceed this ratio.

Cancellation Policy

Reservations for some of Merry Lea’s programs fill quickly, and quality experiences require the help of volunteers and advance preparation. Last minute cancellation is disruptive to us and it may prevent a wait-listed group from coming. Therefore, if you cancel a program that involves Merry Lea’s staff or volunteers, you may incur cancellation fees.

Cancellation less than 48 hours before scheduled date: 100% of scheduled fee

Cancellation 48 hours to 1 week before scheduled date: 50% of scheduled fee

Cancellation 1 to 3 weeks before scheduled date: 25% of scheduled fee

Cancellations more than 3 weeks before the scheduled date will not incur a cancellation fee.

This cancellation policy will not apply to cancellations due to dangerous weather, unscheduled school closings, or unforeseen emergencies.

Please double-check your master calendar and transportation reservations well in advance of your visit to Merry Lea.