Briefcase allows you to create, upload, edit and share documents that are saved to your Zimbra account. In this way, the files are accessible from any computer with an internet connection. Keep in mind that these documents are located in your Zimbra account on the mail server, and are not located on GCFile or locally on your computer. You can either create documents in the top level of the Briefcase, or you can create sub-folders for your documents. To create sub-folders, right click on Briefcase and select “New Folder.”
Creating new documents in Briefcase
Edit a document in Briefcase
Briefcase version control
Briefcase allows you to access previously saved versions of the file. To view these previous versions, click the Expand/Collapse arrow. This feature is helpful if you need to refer back to a previous version that contains text that was edited out in the current version.
Sharing a folder in Briefcase
Briefcase allows you to "Check out" a file to prevent another user from editing it while you are editing the document. To check out the document, simply right-click it and choose "Check Out File." When you are finished editing the document, save it, then go back to Briefcase, right-click the file and choose "Check In File." You will then be prompted to upload the edited file back into Briefcase.
Uploading files into a Briefcase Folder
You can also upload files into a Briefcase Folder by clicking on the Briefcase Folder you wish to upload into, and then click on the Upload button. Browse for the file you wish to upload, select it and then click on the OK button to complete the upload.
Using Zimbra on Mobile Devices
Syncing Mobile Devices with Zimbra
Effective August 1, 2010, setup of all mobile devices is the responsibility of the user. ITS is unable to provide setup assistance or support of mobile devices.
When setting up your phone to sync with the Zimbra server, following are the settings you will need:
When you receive an email which contains information that you need to make an appointment in your calendar, you can take advantage of the drag-drop feature. Simply drag and drop your email message onto the desired date on mini calendar that is in the bottom left corner of the screen. A new Appointment window will open up for you to finalize the details of the appointment. Note that anyone who was in the distribution list of that email message will be included in the Attendees field of the calendar appointment. If you wish not to invite them to the appointment, simply remove their names from the Attendees field. Adjust the time of the meeting, and then click on Save.
If you hover your mouse over a date or a day of the week in an email message, you will receive a pop-up of the calendar events of that day.
Zimlets are little applications in Zimbra that can perform useful tasks. To see what Zimlets are available to you, look at the list on the left side of the window. Note that some Zimlets can only be used in certain parts of Zimbra (i.e. Contact Cleaner can only be run in the Address Book). You can activate a Zimlet by double-clicking on it.
There are several ways you can add GC calendar events to your Zimbra Calendar.
Go to http://www.goshen.edu/eventplanning/Web_Calendar/zimbra#category for instructions on how to subscribe to GC events.
This is a list of keyboard shortcuts you can use within any application in Zimbra. For a complete list of shortcuts, in Zimbra go the the Preferences tab, then select the Shortcuts tab.