What's New in Zimbra 7

Zimbra 7 now includes many new features to streamline your mail and calendar processes.

• Tabs for Mail, Calendar, Address Book, Tasks, Briefcase, and Preferences have been moved to the top left of the screen.

• Mail:
  • Undo action – When you move or delete a message, after the action is done you will see an Undo option appear at the top of the screen. You can click “Undo” to undo the action. Note that the Undo option will only remain available until you click or perform some other action in Zimbra.
  • Delayed Sending – You can now delay sending of an email message by setting a delivery date and time for the message. When composing the message, instead of clicking on the Send button, click on the down arrow next to the Send button and choose Send Later. Then, set up the parameters of when you want the message to be sent. You don’t need to be logged into Zimbra in order for your delayed message to be sent.
  • Attachments – The Attachments window now includes tabs for attaching Briefcase files, email messages, and Contacts information. You can also drag and drop files into your email composer window to attach the file. Simply click and drag the file into the area BELOW the Subject line, and then release the mouse button.
• Calendar:
  • Colors of appointments look different. Instead of the appointment being a solid color, it is now white with a colored bar of the color you chose across the top of the appointment.
  • The Attendees tab has been replaced by an Attendees button in the appointment window. You can still type in a person’s name in the Attendees field, and then search for the person you want from the list that gets populated. Or, you can click on the Attendees button, which will open a search window where you can search for the attendee(s).
  • The Location tab has been replaced by a Location button. If you know the two-letter abbreviation of the building, you can type it into the Location field, and it will populate a list with all the rooms in that building. You can then click to select the room you want. Or, you can click on the Location button and use the search parameters that were available in the previous version of Zimbra.
  • Scheduler - The Schedule tab has been replaced by a Scheduler that is visible in the body of the appointment window. The Scheduler shows up once you add an attendee or add a location.
  • Send vs. Save button – When creating a calendar appointment, you will see that there are two buttons to finalize the appointment; Send or Save. If you choose the Save button, the appointment will be saved in your calendar, but will not be saved in the attendee’s calendar. In order for the appointment to appear in the attendee’s calendar, Zimbra needs to send them an email message, notifying them of the appointment and giving them the option to accept, deny, etc. Therefore, when finalizing an appointment, you MUST click the Send button in order for the appointment to show up in the attendee’s calendar.
  • Work Week and Hours. Now you can specify which days and hours represent your work week. Click on the Preferences tab, and then click on Calendar. There you can specify which days of the week and what hours you are available for work. You can also choose the Customize option to set different start/end times for each day.
• Documents vs. Briefcase – In the previous version of Zimbra, there was a separate tab for both Documents and Briefcase. In this new version, they are both under one tab called “Briefcase.” When you click on the Briefcase tab, what had been in the Briefcase in the previous version is now in the Briefcase folder that is in the list of available folders on the left side of the screen. What had been in the Documents tab is also now in the list that is on the left side of the screen.
• Briefcase
  • Briefcase can be used to share and manage documents that you create in Briefcase or documents that you upload to your Briefcase.
  • Briefcase lets you save files in your Zimbra account so that you can access these files whenever you log in to your account from any computer. You can upload documents, spreadsheets, presentations, images, pdf files from your computer or your local computer or from GCFile, and you can save email attachments to a Briefcase folder.
  • You can create different briefcase folders to organize the files and you can share the briefcase folder with other users. Note: Files you upload to Briefcase are copies of the original file on your computer or GCFile. Changes that you make to a file in your Briefcase does not change the original file.
  • Briefcase will show you previous versions of each document. Click the down arrow to the left of the document name to display previous versions. This feature is helpful if you need to refer back to a previous version that contains text that was edited out in the latest version.
  • Check In/Check Out feature -  Briefcase allows you to check out a file so it can be locked to prevent other shared users from doing any editing while you are editing the document. Simply right-click the document, and choose “Check Out File”. After you are finished editing the document, save the file. Then, go back into Zimbra Briefcase, right click the file, and choose “Check In File”. You will then be prompted to upload the edited file back into the Briefcase.

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