510.6 Office/Workspace
Renovation Requests
Created 1998-12-01, Affirmed 2003-08-01
- Dept. chairs and Dept. heads should as much as possible plan for their own department’s office renovations. This means planning ahead for new requests (such as when a new faculty or staff member arrives) and submitting budgets and workorders that will allow for these needs to be met in a timely way.
- All expenses for office renovations will be charged to the department. This gives more accurate costing of departmental expenses. If a department requests frequent renovations, their operating costs will reflect that whereas a department that requests few renovations will have relatively lower operating costs. This accountability will help us all to manage our resources more effectively.
- From a planning standpoint, the general expectation should be that it may take as much as six months to a year (from the initial request) for office renovations to be completed. This allows for these larger jobs to be planned and scheduled for open dates in the calendar (Christmas vacation, Spring break, etc.) when they can be most efficiently installed.
- In spite of our best efforts, sometimes needs will arise that were not planned or budgeted for (unforseen faculty replacements, etc.). Requests in these types of situations will be handled on a case by case basis but may not be able to be met immediately. New office renovations may need to be postponed a year because of lack of available budget. I believe the general expectation should be that renovations will NOT be done in a year in which no budget was set aside for the need. Any exceptions to this must receive approval from the VP of Finance.
- In general, the expectation should be that new faculty and staff will be able to use the same office configuration as the previous occupant. Once an efficient space is created, it should be expected to be used with relatively little change throughout its useful life. While some things can be changed to adapt to individual tastes, wholesale office changes should NOT be the norm whenever an office occupant changes.
