Reserves

General information & definitions How do I put items on E-Reserve?
Copyright How do I put items on both E-Reserve and Shelf Reserve?
What materials may I put on reserve? What about full-text on-line articles?
What may I not put on reserve? What happens to my materials when the reserve period is over?
Rules for student use of shelf reserves Using the E-Reserves Spreadsheet
How do I put items on Shelf Reserve? Who do I contact if I have questions?

 

General information and definitions

We use the term “shelf reserve” to describe items placed on a shelf behind the Library Circulation Desk and to differentiate these from electronic reserve, or “e-reserve”. Materials are placed on shelf reserve or e-reserve on a first-come, first-served basis. The exception is excerpts from textbooks that have not arrived at the book store. These are processed as quickly as possible.

Copyright

The course instructor is responsible for determining fair use under Federal copyright law. This fair use Checklist provided by Cornell University Libraries will help you to determine whether you may make copies of works without having to obtain permission. Please also visit the Good Library's Copyright Primer for more information.

The Goshen College Academic Dean’s office coordinates obtaining copyright clearance when needed. Our Shelf Reserves and E-Reserves Request Forms both require the instructor’s signature indicating that copyright issues have been addressed and any necessary permission has been secured. If an assistant is bringing your forms to the library, please be sure you have signed them first so they do not have to be sent back.

What kinds of materials may I put on either Shelf Reserve or E-reserve?

Below are some possibilities. Obviously, the ability to place an item in digital format will dictate whether or not it may be an e-reserve.
  • Books
  • Copies of portions of books
  • Copies of portions of textbooks as long as they are available for purchase in the college book store
  • Copies of portions of coursepacks as long as the coursepack is available for purchase in the college book store
  • Copies of portions of periodicals
  • Articles that are full text in databases to which we can establish links
  • Audio works: i.e., tapes, CDs
  • Visual works: i.e., videos, DVDs, slides
  • Electronic media: i.e., CD-ROMs, computer files
  • Kits, realia
  • Small works of art
  • Reference materials that have been approved by a librarian.
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What kinds of materials may not be placed on either shelf reserve or e-reserve?

  • Items borrowed from other libraries, except the Mennonite Historical Library or the Associated Mennonite Biblical Seminary Library
  • Reference materials not approved by a librarian
  • Entire issues of periodicals owned by the Good Library

What are the rules for student use of Shelf Reserve?

  • One reserve per person at a time
  • Two hour check-out time; renewable if not in demand. Instructors may arrange with library staff for a longer check-out if the nature of the reserve dictates.
  • Item may be checked out overnight two hours before the library closes, usually 9:00 PM, and due back one-half our after the library reopens, usually 8:00 AM on weekdays, 12:30 PM on Saturdays and 1:30 PM on Sundays.
  • Cannot be renewed over the phone
  • Overdue fines are $1.00 per hour

How do I put items on Shelf Reserve?

  1. Send an electronic copy of your syllabus to the Ruth Hochstetler .
  2. Turnaround time is two campus business days (M-F except holidays). Please plan accordingly.
  3. Place each article or book excerpt in its own manila folder. If you have three articles, you will have three folders. You supply the folder, labeled with the title of the article or chapter.
  4. Bring your shelf reserves to the library and complete the Shelf Reserves Form at the Circulation Desk.

    *OR*

    Copy the Shelf Reserve Request Form and complete it before bringing it and your shelf reserves to the Circulation Desk.

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How do I put items on E-Reserve?

  1. Turnaround time is five campus business days (M-F except holidays). Please plan accordingly. We send e-reserve items to the Print Shop to be scanned and saved as .pdf files, then we link them to the list of e-reserves you have sent to us on the E-Reserves Spreadsheet, described below. After the Print Shop returns the papers to us we automatically put them on shelf reserve, unless you indicate otherwise on your E-Reserves Request Form.
  2. Send an electronic copy of your syllabus to the Ruth Hochstetler .
  3. Complete the E-Reserves spreadsheet. Note this is a template. Save it as a spreadsheet (.xls) to your own documents. Information you put on this form will be copied and used to create the e-reserves web page your students view.
  4. Send this completed E-Reserves Spreadsheet as an e-mail attachment to Ruth Hochstetler.
  5. Place each article or book excerpt in its own manila folder. If you have three articles, you will have three folders. You supply the folder. Each item must be the cleanest, clearest, one-sided copy possible. Bad copies make bad scans. No staples.
  6. Bring your E-reserves to the library and complete the E-Reserves Form at the Circulation Desk,

    *OR*

    Copy the E-Reserves Request Form and complete it before bringing it to the Circulation Desk.

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How do I put items on both E-Reserve and Shelf Reserve?

Treat this as an e-reserve and go through the steps outlined above, and provide us with “print and paper” copies. You do not have to complete two reserve request forms, just the E-Reserve Request Form. If we have “print and paper” copies of your E-Reserves, we automatically place them on Shelf Reserve unless you indicate otherwise on the E-Reserve Request Form.

What about full-text on-line e-reserve items?

If you want to reserve an article that is full-text online include the name of the database or the durable URL for the article in the appropriate column on the E-Reserves Spreadsheet. Occasionally, some databases may not allow such linking. If this is the case, the library will initiate the process to get it scanned like a regular print item.

What happens to my articles when the reserve period is over?

Your articles will be returned to you when the term is completed unless you indicate another preference.

Using the E-Reserves Spreadsheet

When possible, we suggest you cut and paste bibliographical information from your syllabus into the columns of the E-Reserves Spreadsheet. It may be easier than re-typing and it ensures consistency between documents.

We sometimes change our on-line templates in order to serve you and our students better. Please start “fresh” with every new reserve spreadsheet by going to the original document as it is linked in this page. Please do not go back to a spreadsheet you saved from a different class and re-use it.

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Who do I contact if I have questions?

Ruth Hochstetler, Circulation Supervisor
535-7827
rutheh2@goshen.edu

Laura Hostetler, Library Office Manager
535-7430
laurash@goshen.edu

Esther Guedea, Circulation Supervisor, evening
535-7827
esthergg@goshen.edu

Sally Jo Milne, Librarian, Reference & Instruction
535-7423
sallyjm@goshen.edu
Updated 19-Aug-2007 SJM