Reserves
General information and definitions
We use the term “
shelf reserve” to describe
items placed on a shelf behind the library circulation desk and to differentiate
these from electronic reserve, or “
e-reserve.”
Materials are placed on shelf reserve or e-reserve on a first-come,
first-served basis. The exception is excerpts from textbooks that have
not arrived at the book store. These are processed as quickly as possible.
Copyright
The course instructor is responsible for determining fair use under Federal copyright
law.
This fair use Checklist provided by Cornell University Libraries will help you to determine whether you may make copies of works without having to obtain permission. Please also visit the Good Library's Copyright Primer for more information.
The Goshen College Academic Dean’s office coordinates obtaining
copyright clearance when needed. Our shelf reserves and e-reserves request
forms both require the instructor’s signature indicating that
copyright issues have been addressed and any necessary permission has
been secured.
What kinds of materials may I put on either shelf reserve or e-reserve?
- Books
- Copies of portions of books
- Copies of portions of textbooks as long as they are available for
purchase in the college book store
- Copies of portions of coursepacks as long as the coursepack is
available for purchase in the college book store
- Copies of portions of periodicals
- Articles that are full text in databases to which we can establish
links
- Audio works: i.e., tapes, CDs
- Visual works: i.e., videos, DVDs, slides
- Electronic media: i.e., CD-ROMs, computer files
- Kits, realia
- Small works of art
- Reference materials that have been approved by a librarian.
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What kinds of materials may not be placed on either shelf
reserve or e-reserve?
- Items borrowed from other libraries, except the Mennonite Historical
Library or the Associated Mennonite Biblical Seminary Library
- Reference materials not approved by a librarian
- Entire issues of periodicals owned by the Good Library
What are the rules for student use of Shelf Reserve?
- One reserve per person at a time
- Two hour check-out time; renewable if not in demand. Instructors
may arrange with library staff for a longer check-out if the nature
of the reserve dictates.
- Item may be checked out overnight two hours before the library
closes, usually 9:00 PM, and due back one-half our after the library
reopens, usually 8:00 AM on weekdays, 12:30 PM on Saturdays and 1:30
PM on Sundays.
- Cannot be renewed over the phone
- Overdue fines are $1.00 per hour
What is the turnaround time for placing items on shelf reserve?
- Turnaround time is two campus business days (M-F except holidays).
Please plan accordingly.
How do I put items on shelf reserve?
- Send an electronic copy of your syllabus to Ruth
Hochstetler .
- Place each article or book excerpt in its own manila folder. If
you have three articles, you will have three folders. You supply the
folder, labeled with the title of the article or chapter.
- Bring your shelf reserves to the library and complete the shelf
reserves form at the circulation desk.
*OR*
Copy the shelf
reserve request form and complete it before bringing
it and your shelf reserves to the circulation desk.
What is the turnaround time for placing items on e-reserve?
- Turnaround time is five campus business days (M-F except holidays).
How do I put items on e-reserve?
- Send an electronic copy of your syllabus to the Ruth
Hochstetler .
- Complete the e-reserves
spreadsheet. Note this is a template. Save it as a spreadsheet
(.xls) to your own documents. Information you put on this
form will be copied and used to create the e-reserves web page your
students view.
- Send this completed e-reserves spreadsheet as an e-mail attachment
to Ruth Hochstetler.
- Place each article or book excerpt in its own manila folder. If
you have three articles, you will have three folders. You supply the
folder. Each item must be the cleanest, clearest, one-sided copy possible.
Bad copies make bad scans. No staples.
- Bring your e-reserves to the library and complete the e-reserves
form at the circulation desk,
*OR*
Copy the e-reserves
request form and complete it before bringing it to the
circulation desk.
How do I put items on both e-reserve and
shelf reserve?
Treat this as an e-reserve and go through the steps outlined above,
and provide us with “print and paper” copies. You do not
have to complete two reserve request forms, just the e-reserve request
form. If we have “print and paper” copies of your e-reserves,
we automatically place them on shelf reserve unless you indicate otherwise
on the e-reserve request form.
What about full-text on-line e-reserve items?
If you want to reserve an article that is full-text online include
the name of the database or the persistent URL for the article on the e-reserves spreadsheet.
What happens to my articles when the reserve period is over?
Your articles will be returned to you when the term is completed unless
you indicate another preference.
Using the e-reserves spreadsheet
We suggest you
cut and paste bibliographical
information from your syllabus into the columns of the e-reserves spreadsheet to ensure consistency between documents.
We sometimes change our on-line templates in order to serve you and
our students better.
Please start “fresh” with every new reserve spreadsheet by going to the original document
as it is linked in this page. Please do not go back to a spreadsheet
you saved from a different class and re-use it.
Whom do I contact if I have questions?
Ruth Hochstetler, Circulation Supervisor
535-7827
rutheh2@goshen.edu
Laura Hostetler, Library Office Manager
535-7430
laurash@goshen.edu
Esther Guedea, Circulation Supervisor, evening
535-7827
esthergg@goshen.edu
Suzanne Hinnefeld, Reference and Instruction Librarian
535-7637
shinnefeld@goshen.edu
Updated
27-Aug-2009 SWH
