Club Request Form - Event Planning

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Club Request Form | Special Arrangements | Event Assessment

Step 1:
The registration information must be completed 3 weeks prior to taking the next steps related to event planning and assessment. The registration process & information is centralized in the Student Life Offices.

Contact Information

Club Name:

Faculty Advisor:

*Faculty Email:

Department:

*Person Requesting Event:

Email:

*Phone:

Account # for event expenses:

Event Information

Event Name:

*Event Date:

*Beginning Time:

Ending time or duration of event:

*Type of Event:

Target Audience:

How will the event be promoted?:

Room/Equipment Needs
Work Order Forms must be completed for ITS Media and Physical Plant Needs. Faculty Advisors must fill these out for clubs. Exception: The Office of Conferences and Events turns in work orders for events located in Umble, the Music Center, and College Mennonite Church.

*Expected Attendance:

*Preferred Location(s):

Alternate Location(s):

Describe what will be happening during the event (band playing, lecture, powerpoint, movie, eating, live music, music from cds, etc.); be as descriptive as possible:

Audio/Visual Equipment Needs (ITS Media):

Set-up Needed (Physical Plant: tables, chairs, etc):

Person(s) in Charge of Set-Up:

Food at Event:

Food Supplied By:

Step 2: Once approved working through the details of the event will require completed work orders. Please note that all work orders need to be completed by faculty advisors!

EVENT PLANNING SCHEDULE
Putting on an event requires advance planning. When you engage others in your planning process, it becomes even more critical to do advance planning. The following items should be taken care of at least 2 weeks prior to your event.

What	With Whom
Plan Menu with food providers	Sodexho, CMC, or Java Junction
Performance Venue Planning (Umble, Sauder, Reith etc.)	Production Manager
Requirement for Phys. Plant needs (set up)	Physical Plant
Requirement for Audio/visual needs	ITS Media

Goshen College 1700 South Main Street, Goshen, Indiana 46526
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